Executive Assistant

About This Role

We're seeking a highly organized Executive Assistant to support LiPol Battery North America's leadership team. You'll manage executive calendars, coordinate cross-functional communications, organize meetings, and ensure our leadership operates at peak efficiency. This is a trusted, confidential role ideal for a proactive, detail-oriented professional.

Responsibilities

• Manage complex executive calendars across multiple time zones (North America and Asia)
• Coordinate and prepare for internal and external meetings — agendas, minutes, follow-ups
• Handle executive email management and correspondence drafting
• Arrange domestic and international travel, accommodations, and itineraries
• Prepare reports, presentations, and briefing documents for leadership
• Act as liaison between executive team and internal departments / external partners
• Manage confidential information with absolute discretion
• Support special projects as directed by the executive team
• Coordinate with the Shenzhen parent company for international communications

Requirements

• 3+ years of executive assistant experience supporting C-suite or VP-level leaders
• Exceptional organizational and time management skills
• Excellent written and verbal communication skills
• High proficiency with Google Workspace (Calendar, Docs, Sheets, Meet)
• Proven ability to handle confidential information with discretion
• Ability to work proactively and independently in a remote environment

Nice to Have

• Experience supporting international or cross-cultural executive teams
• Familiarity with working across Pacific time zone (for coordination with China team)
• Basic Mandarin language skills are a valuable plus
• Experience with project management tools (Asana, Monday.com, Notion)

What We Offer

• Fully remote position open to candidates across North America
• Flexible scheduling within 20–50 hour/week range
• High-trust role with direct access to leadership
• Competitive compensation reflecting the seniority of the role